Pelican Cove Canal Owner's Association

P.O. Box 1655

  Aransas Pass, TX 78335

Office Phone/Fax 361.758.6797

pelicancovecoa@gmail.com

Next Board meeting June 6, 2012 at 6 pm at the Chamber office.  The Annual General Meeting wil be June 16, 2012 at Compton Hall sign in beginning at 8 am meeting at 9 am.

Approved Minutes
Board Meeting June 4th 2008
Chamber of Commerce

Directors & Officers Present: Irwin Walters, Pat Walters, Joe Seburn, Cliff Battle, Sandy Keirn.

 Secretary: Wendy Battle

 Absent: Darlene Wagner, Charlie Goff

 President called the meeting to order at 6.30pm.

 Motion to approve the minutes from BOD April 9^th, and Sp. Meeting April 25th
Proposed: Cliff Battle
Seconded: Joe Seburn
All Approved. 

Treasurer gave financial statement, approx $60,000 in the bank. 

Dues status. All dues paid. Attorney fees incurred to collect dues were recovered from delinquent property owners. 

PCCOA bank accounts have been moved from Bank of America to Prosperity Bank. 

Presidents Report:  

Brief follow up from the last meeting.
J.M. Davidson has received the HDPE pipe required to make the new inlet for pipe E5 therefore the work can begin. 

New Business
Discussion as to whether the attorney should be asked to attend the Special Assessment meeting on June 14^th. The costs were discussed and it was decided that there wasn’t any need for him to be there. 

Following questions raised at the information meeting on May 24^th the President had asked J.M. Davidson to find out the cost of a Performance Bond. The costs to PCCOA would be $11,550. Davidson has stated that if he were required to have a PB he would also request a Payment Bond. The board discussed the implications of both bonds and decided that neither would be beneficial in the type of work which is being planned. 

Motion made that we do not need a Performance Bond.
Proposed: Cliff Battle
Seconded: Sandi Keirn
All in favor

Two requests for PCCOA documents had been made at the information meeting. The board discussed formalizing a procedure for viewing HOA documents under the guidelines of the state law.  

Motion made based on the Texas State Law that any property owner requesting HOA documents should send a written request stating what they required and giving a valid reason why. The request will be considered by the board and if it is granted the property owner would be asked to pay all copying and mailing costs incurred.

Proposed: Cliff Battle
Seconded: Joe Seburn
All approved 

One written request has been made asking for copies of the specifications for phase one and two of the circulation pipe project. The request was reviewed and granted by the board. A check to cover all costs had already been sent by the property owner. The secretary will send copies of the documents. 

A question had been asked at the information meeting about re-listing the common property. The board discussed the options and decided not to re-list the property at this time. It is however still for sale if anyone inquires.

Motion made not to re-list at this time
Proposed: Cliff Battle
Seconded: Joe Seburn
All approved. 

A proposal had been made to the board for Mike Sullinger the acting City Manager for Aransas Pass to give a short presentation regarding the Harbor development after the AGM. The board discussed this offer and the secretary was asked to called those concerned and explain that if the logistics could be worked out to suit all parties it would be OK to go ahead.  

Meeting adjourned to Executive session 7.30 pm

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Meeting resumed 8pm

Other business
Secretary asked the boards permission to send out an email to all property owners reminding them about the meetings on June 14^th and that their proxies are important if they cannot attend. It would also be mentioned that there are three Board positions to be filled on that day. The board agreed that an email should be sent. 

Other Business
Next board meeting will be on June 14^th following the AGM

Motion to close the meeting

Moved: Cliff Battle
Seconded: Sandi Keirn
All approved 

Meeting closed 8.15 pm 

                                                                       Latitude N 27.53.70, Longitude W 97.08.79