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Approved
Minutes
PCCOA Board of Directors Meeting
Chamber of Commerce Bldg.
Aransas Pass, Texas
October 7,
2011
President:
Irwin Walters
Directors & Officers
Present: Cliff Battle, Sandi Keirn, Jimmy Raper, Dan Moore, Nancy
Garrett
Secretary:
Wendy Battle
Absent:
Kathyrn Foley
President called the
meeting to order at 10:30 a.m.
Motion to approve the
minutes for meeting of August 3, 2011.
Moved:
Cliff Battle
Seconded: Jimmy Raper
All approved, motion carried.
Treasurers Report:
Copies of the financials
given to all Board members. Brief discussion and clarifications.
Motion to accept as
written.
Moved:
Jimmy Raper
Seconded: Sandi Keirn
All approved, motion carried.
Irwin Walters reported that
a review of the Association books is underway and will be ready on
October 11, 2011.
Budget for 2012
presented to the Board.
Motion to approve the
proposed Budget.
Moved:
Dan Moore
Seconded: Cliff Battle
All approved, motion carried.
Motion to leave the annual
dues the same as last year at $233.00 per lot.
Moved:
Jimmy Raper
Seconded: Dan Moore
All approved, motion carried.
Architectural Control
Committee Report and Discussion:
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Pool project at 802 Bay
St. is complete.
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Dock project at1013
Pompano is complete.
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Dock project at 713
Pompano is complete.
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House project at 108
Bay Court is complete.
Old Business
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The Board discussed the
current wording on the website outlining the displaying of signs in
the neighborhood.
The President handed out a
proposal for replacing the current wording with a revision making it
less ambiguous.
“In addition to the one sign permitted in Article, Par 3.19, a second
sign is permitted as follows:
During
construction of a home, one professionally lettered sign not larger than
3 (three) feet square will be
allowed
naming the prime (general) contractor building the house. That sign may
be put in place when site
preparation
for the slab is started and must be removed on the completion date as
defined in Par. J below.
Political
signs will be allowed as required by state law.” (Revised Oct. 7.2011)
Motion
to approve the new wording.
Moved:
Cliff battle
Seconded: Dan Moore
All approved. Motion Carried
Jimmy Raper will amend the
two Architectural Control Committee forms with the signage revision and
email them to the secretary.
The Secretary will have those forms changed on the website and also
replace the current wording for signs on the Architectural
Control Committee revision page on the website.
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At the last meeting the
Board approved the purchase of a new pump motor which will be kept
in stock for future use,
should either of our pumps require maintenance during the hot
weather. The estimated cost was $7500. The actual cost
has come in at $8683 as this is a specifically built pump called a
mixer for salt water application.
The President asked for a motion to order and purchase
this pump at the new price.
Moved: Nancy Garrett
Seconded: Sandi Keirn
All approved, motion carried.
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The electric lift to
raise the pumps which was approved at the last meeting will be ready
soon. The cost of this appliance is lower than original and is
expected to be about $1000.
All approved, motion carried.
Sandi Keirn left the meeting at 11a.m.
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The house at 103
Amberjack has been leased. The agreement reached in mediation on
this property was that a copy of the lease has to be presented to
PCCOA. The president will contact the attorney dealing with this
case to check on the lease. This property has exceeded its annual
allowance to have a trailer in the driveway. The property owners
will be reminded of that fact.
The
final agreed judgment papers on this case still have to been signed by
the judge and a copy placed in the file at PCCOA
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A diver inspected the
sea gates again in September and there was found to be a build up of
silt in the base of the sea gate channel. This means that anytime
during hurricane season that the sea gates are installed the channel
will have to be cleaned.
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The President attended
a city council meeting and spoke on behalf of Pelican Cove and the
residents of Aransas pass on the importance of having an agreement
with a contractor to install the sea gate in a hurricane emergency.
The city has signed a Memorandum of Understanding with contractor
J.M Davidson to install the sea gates in a hurricane emergency in
2011. The President will follow-up on this agreement with the
intention of having the same understanding for 2012.
New Business:
1. The
Board was asked to comment on approving the hire of a landscaper to
routinely maintain our front entry. Additional work needs to be done to
keep it neat and tidy. It was agreed that routine work needs to be done.
The
Board suggested that Pelican Cove write a letter of thanks to Jack
Edsill who has been taking care of the front entry on a volunteer basis.
The Secretary will write that letter.
Motion
to purchase a gift certificate for Jack Edsill for his past efforts in
taking care of the front entry.
Moved;
Jimmy Raper
Seconded; Cliff Battle
All approved, motion carried.
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Motion to hire Jerry’s
Lawn Care to maintain the front entry at a rate of $25.00 per week.
Moved: Cliff Battle
Seconded: Jimmy Raper
All approved, motion carried.
Other business:
The next Regular Board Meeting is scheduled for December 7, 2011.
Motion
to close the meeting.
Moved:
Jimmy Raper
Seconded: Cliff Battle
All approved, motion carried.
Meeting closed 11:30 a.m.
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Latitude N 27.53.70, Longitude W
97.08.79
