Pelican Cove Canal Owner's Association

P.O. Box 1655

  Aransas Pass, TX 78335

Office Phone/Fax 361.758.6797

pelicancovecoa@gmail.com

Next Board meeting June 6, 2012 at 6 pm at the Chamber office.  The Annual General Meeting wil be June 16, 2012 at Compton Hall sign in beginning at 8 am meeting at 9 am.

Approved Minutes
Board Meeting April 9th 2008
Chamber of Commerce

Directors & Officers Present: Irwin Walters, Pat Walters, Joe Seburn, Cliff Battle, Sandy Keirn. Charlie Goff. 

Guests: Steve Flynn, Margaret Hoese, Contractor John Davidson 

Secretary: Wendy Battle 

Absent: Darlene Wagner 

President called the meeting to order at 6.30pm.

Motion to approve the minutes from BOD Feb 6^th 2008 and Sp. Meeting Feb 7th
Motion to approve. Cliff Battle
Seconded:                Sandi Keirn
                                All Approved.

Treasurer presented the current Balance Sheet, Copies on file.

Dues status. 4 property owners have not paid their dues.  

Proposal to send an attorney letter to the delinquent property owners. 

Proposed Irwin Walters
Seconded : Cliff Battle
All approved. 

An attorney letter will be sent to each property owner, interest charges will be assessed and a fee for the attorney letter will also be charged. 

Treasurer requested to move all PCCOA bank accounts from Bank of America to Prosperty Bank for better interest rates and improved service.

Proposed Pat Walters
Seconded Joe Seburn
All approved. 

A permission letter including the Boards approval, will be written by the secretary for the Treasurer to present to the bank. 

Other Business 

Introduction of guests and chance to speak. Declined at this time 

Presidents Report:  

Nothing to report following up from the last meeting. 

New Business
The President gave a brief outline of the problems needing immediate attention to the circulation pipes. It was explained to the board that repairs are necessary to correct these problems and that it would require a special assessment in 2008. The board had been given copies of J.M.Davidson’s estimated costs. 

The President had asked J.M.Davidson to provide figures for the outstanding work, and the cost to complete all phases. J. M. Davidson had been asked to attend the meeting to explain his costs and outline the work to be done.  

The costs had been broken down into three parts, the work to be carried out in order of priority.

Ideally the work should be done in three parts running concurrently, J.M. Davidson explained that  it would be more cost effective keep all his equipment on site until all the work is complete. 

Proposal to allow the work to be started to extend the inlet into the canal at the opening of E5.

Proposed: Cliff Battle
Seconded: Joe Seburn
All Approved. 

J.M.Davidson was asked to look at his bid for this part of the job again and try to revise the figure. 

The President will write a letter to all property owners inviting them to an informational meeting in May (date to be set) regarding the work to be carried out and the costs involved. Proxies will be sent out and counted at the AGM on June 14^th. Approval must be sought at the AGM for the Special Assessment in order for the work to be started. 

Secretary will arrange the meeting date.  

Other Business
Guests were given the chance to speak, questions were asked about the pipe system. 

Next regular board meeting will be on June 4th

Annual General meeting date has been arranged for June 14th 

Motion to close the meeting
Moved: Pat Walters
Seconded: Cliff Batttle
All approved 

Meeting closed  8 pm 

                                                                       Latitude N 27.53.70, Longitude W 97.08.79