Pelican Cove Canal Owner's Association

P.O. Box 1655

  Aransas Pass, TX 78335

Office Phone/Fax 361.758.6797

pelicancovecoa@gmail.com

Next Board meeting June 6, 2012 at 6 pm at the Chamber office.  The Annual General Meeting wil be June 16, 2012 at Compton Hall sign in beginning at 8 am meeting at 9 am.

                                                               

 
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Approved Minutes Regular Session
PCCOA Board of Directors Meeting
Chamber of Commerce Bldg.
Aransas Pass, Texas
December 7, 2011
 

President: Irwin Walters

Directors & Officers Present: Cliff Battle, Sandi Keirn, Jimmy Raper, Kathryn Foley

Secretary: Wendy Battle

Absent: Dan Moore

President called the meeting to order at 5:53 p.m.

Motion to approve the corrected minutes for October 7, 2011:

Moved: Cliff Battle
Seconded: Kathryn Foley
All in favor, motion carried.

Treasurers Report:
Copies of the financial documents given to all Board members, accepted as written by general consent.
A review of the Association books for FY 2010 is completed. Copies are available at the office.

Architectural Control Committee Report and Discussion:

  1. An approval was given to build a pergola next to the pool at 762 Bay Street, the project is complete.

  2. An application has been submitted for a landscape planter box at the side of the house at 938 Bay Street. The Architectural Control Committee (ACC) will approve the structure as it is depicted on the plan with no further requirements.

  3. The fence and gate project at 109 Amberjack has not been completed in the time allowed by the Covenants & Restrictions. A letter was sent to the applicant asking when the gates will be installed. There has been no response to the letter. A certified letter will be written to the Property Trust advising that the project will be considered complete as is, and any additional construction will require another Architectural Control Committee application and fee.

  4. A question was asked regarding the Jet Ski lift at 101 Amberjack.

A motion was made to have a member of the ACC speak to the property owners requesting that they file an application for same.

Moved: Irwin Walters
Seconded: Kathryn Foley
All approved, motion carried.

Following a disagreement with the President, Mr. Battle verbally resigned from the Board and the ACC and then left the meeting.

Old Business

  1. The President has written to the City Manager, the Mayor and the Emergency Management Coordinator regarding the sea gate preparedness procedures during hurricane season 2012. The memorandum of understanding between Aransas Pass and J. M. Davidson Construction Co. to close the gates when required for hurricane protection, established in 2011, expires at the end of 2011. The President is anxious for the City to have an agreement reached with a contractor so that the sea gate structures can be cleaned and the gates installed should the need arise in an emergency. The President has not had a response to his letter. City Councilman Ross McElwee has agreed to assist in this matter.

  2. An invoice has been received for the new pump and the pump is ready for collection. It will be kept in the office for replacement and/ or repair purposes.

  3. The electric lift to raise and lower the pump on circulation pipe E-5 has been purchased and installed.

  4. The agreed judgment regarding the house at 103 Amberjack has been signed by the judge in the case and has been filed for record at the court house in Sinton.

  5. An agreement between PCCOA and the owner of Block 10, Lot 16, prohibiting the use of the lot for purposes other than those allowed in the Declarations of PCCOA, has been signed. This document will be filed in the courthouse in Sinton once it has been signed by the judge in this case.

Adjourn to executive session 7:00 p.m.

* * * *

Resume regular session 7:15 p.m.

New Business

  1. Block 5, Lot 15, Sailfish Court: The owners of this property have been contacted on more than one occasion and asked to tidy their yard. The trees and shrubs are very over grown and untidy, the property looks abandoned and there have been complaints from the neighbors. A letter was written to the address on file and was returned to sender stating the owners had moved. The letter was re-sent certified mail to the forwarding address.

Motion made that if Pelican Cove does not receive a response to the letter or no action is taken by the owners by December 19, 2011, the Board will instruct a landscaper to clean up the yard and the owners will be invoiced for the funds expended by PCCOA in the cleanup.

Moved: Sandi Keirn
Seconded: Kathyrn Foley
All approved, motion carried.
 

  1. Discussion to appoint a replacement for Board member Nancy Garrett who, sadly, passed away recently.

Motion to appoint Joe Seburn to fill that Board position.

Moved: Jimmy Raper
Seconded: Kathryn Foley
All approved, motion carried
 

  1. New state law, most of which becomes effective Jan. 1, 2012, is in place for Home Owners Associations. Copies of the new rules are available to the Board. The President will speak to an attorney specializing in home owner association law to see how the new laws will impact Pelican Cove and to assist PCCOA in making any changes necessary for full compliance.

  1. Next scheduled Board meeting: February 1, 2012.

Meeting closed 7:29 p.m.

                                                                       Latitude N 27.53.70, Longitude W 97.08.79