Pelican Cove Canal Owner's Association

P.O. Box 1655

  Aransas Pass, TX 78335

Office Phone/Fax 361.758.6797

pelicancovecoa@gmail.com

Next Board meeting June 6, 2012 at 6 pm at the Chamber office.  The Annual General Meeting wil be June 16, 2012 at Compton Hall sign in beginning at 8 am meeting at 9 am.

Pelican Cove Canal Owners Association
Approved Minutes
Special Board Meeting June 19th 2008
Chamber of Commerce 

Directors & Officers Present: Irwin Walters, Pat Walters, Joe Seburn, Charlie Goff, Sandy Keirn. Jimmy Raper  

Secretary: Wendy Battle 

Absent: Paul Froeschner, Dan Moore 

President called the meeting to order at 9.15am 

The President had called this special meeting to either affirm or change the previous Board’s policy to award a contract to J.M.Davidson to complete Phase 2 and certain modifications to Phase 1 of the water circulation pipe project, and not seek additional bids for the project. 

The scope of work for Phase 2 had been explained to two companies who had come forward with inquiries.  Neither company had been interested in pursuing a bid for the work. The board had tried to accommodate people who had asked for further research in acquiring bids. 

The three main items discussed by the Board, were time, cost and safety. All three points were considered important enough for those present to agree that the project should proceed with some urgency. 

Questions were asked about water quality testing. The President presented a water testing report from Dr. Midget in October 2005, which confirmed that installing the pumps in Phase 1 had improved the quality of the water in the canals to meet the Corp of Engineer requirements. 

A motion was made that no more attempts would be made to acquire other bids for Phase 2 in accordance with the previous Board’s policy.
Moved; Sandi Keirn
Seconded; Joe Seburn
There were Proxies for the two absent board members
6 votes for the motion
1 against
Motion carried 

A motion was made to ask J.M.Davidson for a formal contract for Phase 2 and to have a Special Board Meeting to review the contract before a formal approval to proceed is given.
Moved; Charlie Goff
Seconded; Joe Seburn
There were proxies for the two absent board members.
6 votes for the motion
1 against
Motion carried 

Treasurer asked the Board to approve an invoice of $13,800 for the procurement and installation of the previously approved new inlet piping between the circulation pump and pipe.
Moved: Joe Seburn
Seconded : Charlie Goff
All approved.

Motion to close the meeting
Moved; Charlie Goff
Seconded Pat Walters
Approved. Meeting closed at 9.50 a.m.

                                                                       Latitude N 27.53.70, Longitude W 97.08.79