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Approved Minutes
PCCOA Board Meeting October 14th 2009
Chamber of Commerce
President:
Irwin Walters
Directors & Officers
Present: Joe Seburn, Dan
Moore, Cliff Battle, Jimmy Raper and Charlie Goff .
Secretary:
Wendy Battle
Absent:
Paul Froeschner
Guests:
Treasurer Pat Walters
President called the
meeting to order at 6:32pm.
Motion to approve the
minutes from:
- Board Meeting August
5th
- Executive Session
Meeting August 5th
Moved, Cliff Battle
Seconded, Joe
Seburn
All approved
Financial Report
Copies of financial statements given to all Board members.
- The Treasurer
presented the Budget for 2010; there were some small revisions.
Motion to accept the revised Budget for 2010.
Moved:
Charlie Goff
Seconded: Joe
Seburn
All
approved.
- The Treasurer is still
working with an accounting company to conduct a review of PCCOA financials;
they will be contacting PCCOA for additional information.
- Motion to increase the
2010 dues by 10% over the 2009 dues, which would result in the dues for 2010
being $233.
Moved: Charlie Goff
Seconded:
Cliff Battle
All
approved.
Treasurer Pat Walters left
the meeting.
Follow up from last
meeting:
- A contractor was
employed to dive and to examine the seal at the base of the sea gate. The
city agreed to pay to have the bottom panel of each sea gate put into place
for the inspection. It was discovered that silt, barnacles and debris were
preventing the gate panels from seating correctly. The sea gate structure
was then cleared of barnacles and silt and a metal object which was
preventing proper closure of one of the sea gate panels. This maintenance
will be performed annually before the start of hurricane season. It was
suggested that the city be contacted prior to the maintenance each year and
requested to help with the cost.
- The high hedge at
Block 8 lot 21 has been cut back so as not to obstruct the neighbors’ view
of street traffic. Cliff Battle is going to write a letter to other property
owners who have mature shrubs close to the street, suggesting that they
review their landscaping to make sure it is not blocking the view of
oncoming traffic.
ACC Up Date
- Jimmy Raper gave a
brief up date on the three homes under construction.
Block 7 Lot 13 is due to have it’s final inspection and Certificate of Occupancy
by Saturday October 17th. The Builder will be notified.
Block 2 lot 10, and Block 6 lot 4, both proceeding well.
No other ACC issues at this time.
New Business:
- There has been an
ongoing problem with the drainage at the South end of Bay Street, the recent
heavy rain caused substantial flooding and the city was called to unblock
the pipe leading into the East Canal. The city is maintaining that the pipes
and streets are not their responsibility. The president has been in touch
with the County Appraiser to establish the ownership of Bay Street and the
drainage pipes. He will report back at the next meeting after meeting with
the public works manager, the city manager and the city attorney.
- It has been brought to
the attention of the Board that the landscaping at the entrance to Pelican
Cove is in need of attention. The drought has killed the plants and there
are numerous unsightly weeds. It was confirmed that to the knowledge of all
present PCCOA has never maintained any landscaping. The President will
speak to the city to establish who has responsibility for the maintenance of
the landscaping.
Adjourn to Executive Session…………..6.39pm
* * *
* *
Resume regular session………………….8.58pm
- President asked the
Board to consider deleting the $100 per day liquidated damages clause on
application forms for approval of home and other-than-home construction as
it pertains to starting construction prior to receiving PCCOA approval from
the Architectural Control Committee. The board discussed the implications
for and against this action.
- Motion to remove from
the Construction Application Forms the $100 per day Liquidated Damages
Clause pertaining to starting construction prior to receipt of PCCOA
approval. It should be noted that this does not negate the $100 per day
liquidated damages clause pertaining to failure to complete construction
during the time allowed for completion.
Moved: Dan Moore
Seconded: Joe
Seburn
All
approved.
Other Business
Next meeting December 2nd.
Motion to Adjourn
Moved: Cliff Battle
Seconded: Dan Moore
All Approved
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Latitude N 27.53.70, Longitude W
97.08.79
